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Archäologische Staatssammlung München

data protection

Your contact person as the controller within the meaning of the European General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is

Bavarian State Archaeological Collection
Prof. Dr. Rupert Gebhard
Lerchenfeldstraße 2
80538 Munich
Phone: +49 (0)89 12599691-11
Email: info@archaeologie.bayern

You can reach our data protection officer via the following contact details

Bayerische Staatsgemäldesammlungen
Carsten Förster
Landshuter Allee 8
80637 Munich
+49 (0)89 23805-136
carsten.foerster@pinakothek.de

1. general information

Your personal data (e.g. title, name, address, e-mail address, telephone number) will only be processed by us in accordance with the provisions of German data protection law and the data protection law of the European Union (EU). The following provisions inform you about the type, scope and purpose of the collection, processing and use of personal data. This data protection declaration only relates to our electronic data management and our website. If you are redirected to other sites via links on our pages, please inform yourself there about the respective handling of your data

2. personal data

The personal data you provide, such as your name, address and e-mail address, will be stored for the purpose of contacting you. If no contractual relationship subsequently arises or the contractual relationship expires, this data will be deleted by us unless you have expressly agreed to its storage. The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. further information

If you write to us via the contact form, this is voluntary. The information you provide will be stored for the purpose of processing your enquiry. This data will not be passed on to third parties and will be stored until you revoke your consent. In the contact form, only the e-mail address is mandatory. The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent. We would like to point out that data transmission over the internet (e.g. when communicating by email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

4. information about cookies

No cookies are used.

We use Matomo (formerly Piwik) for web analysis, a service provided by InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand, NZBN 6106769, ("Matomo").Matomo is configured so that no cookies are stored on the computer. Instead, we use fingerprinting to analyse the behaviour of our visitors for the purpose of website optimisation and optimisation of our offer. This is done on the basis of Art. 6 para. 1 lit. f GDPR, the legitimate interest as a website operator. The fingerprint records the operating system, browser, device type (computer, laptop, phone), screen resolution, preferred language, etc. in order to understand the use and navigation on our pages. The IP address is anonymised directly when it is recorded. The above measures do not allow us to draw any conclusions about the identity of individual visitors. The information collected is not transmitted to third parties, as we host Matomo ourselves.

5. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller

  • 5.1 Right to information
    You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request the following information from the controller:
    • 5.1.1 the purposes for which the personal data are processed;
    • 5.1.2 the categories of personal data being processed
    • 5.1.3 the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
    • 5.1.4 the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period
    • 5.1.5 the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
    • 5.1.6 the existence of a right to lodge a complaint with a supervisory authority
    • 5.1.7 all available information about the origin of the data if the personal data is not collected from the data subject
    • 5.1.8 the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject

      You have the right to request information as to whether personal data concerning you are transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

       
  • 5.2 Right to rectification
    You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.

     
  • 5.3 Right to restriction of processing
    You may request the restriction of the processing of personal data concerning you under the following conditions
    • 5.3.1 if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
    • 5.3.2 the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
    • 5.3.3 the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims; or
    • 5.3.4 if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.

      If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

      If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

       
  • 5.4 Right to erasure
    • 5.4.1 Obligation to erase
      You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies
    • 5.4.1.1 The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
    • 5.4.1.2 You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
    • 5.4.1.3 You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.
    • 5.4.1.4 The personal data concerning you has been processed unlawfully.
    • 5.4.1.5 The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
    • 5.4.1.5 The personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.
    • 5.4.2 Information to third parties
      If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
    • 5.4.3 Exceptions
      The right to erasure does not apply if the processing is necessary
    • 5.4.3.1 to exercise the right to freedom of expression and information
    • 5.4.3.2 for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
    • 5.4.3.3 for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
    • 5.4.3.4 for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
    • 5.4.3.5 for the establishment, exercise or defence of legal claims.

       
  • 5.5 Right to information
    If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed about these recipients by the controller.

     
  • 5.6 Right to data portability
    You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where
    • 5.6.1 the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
    • 5.6.2 the processing is carried out by automated means.

      In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the freedoms and rights of others.
      The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

       
  • 5.7 Right to object
    You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
    The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
    If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
    If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
    You have the possibility to exercise your right to object in relation to the use of information society services - notwithstanding Directive 2002/58/EC - by automated means using technical specifications.

     
  • 5.8 Right to revoke the declaration of consent under data protection law
    You have the right to revoke your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

     
  • 5.9 Automated individual decision-making, including profiling
    You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
    • 5.9.1 is necessary for the conclusion or fulfilment of a contract between you and the controller
    • 5.9.2 is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
    • 5.9.3 is based on your explicit consent.

      However, these decisions must not be based on special categories of personal data referred to in Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

      With regard to the cases referred to in 5.9.1 and 5.9.3, the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

       
  • 5.10 Right to lodge a complaint with a supervisory authority
    Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR

6. App applications

(Web) app

With the Spiel der Schlange app, the Munich State Archaeological Collection provides information as part of its public relations and history education/educational mission.

The following data is processed to provide the information:

The app allows users to access information about exhibits and special features in the museum from a central information system (content management system). The information is provided in various formats (text, images, maps, video, audio, augmented reality). The data retrieved is stored on the requesting mobile device. Much of the content from the editorial system is already loaded onto the mobile device when the app is first launched. In addition, information about the app's functions can be deleted from the mobile device and retrieved and stored from the central editorial system.

The app only transmits data from the mobile device to the central information system that is necessary for retrieving data from the editorial system or for the proper operation of the information service.

The IP address provided is used to deliver the requested information. The IP address is technically required to respond to the client's (app) HTTP request, i.e., to deliver the content of the requested HTML page or multimedia file (image, audio, video, augmented reality). The IP address is not stored or forwarded beyond this. This means that the IP address is expressly not stored in the server's log files.

When the app is installed, a unique anonymous identification number is assigned and stored on the mobile device. This anonymous identification number is used for the proper operation of the system and for evaluations with regard to the information offered.

The following data is stored and processed when accessing the central system:
Information about the browser type and version used (in abbreviated form)
The user's operating system (in abbreviated form)
Date and time of access
Name/ID of the information/file accessed
The language selected in the app
Anonymous identification number

The data collected for system administration is stored centrally on the web server in a log file and deleted after 60 days.

The State Archaeological Collection aims to continuously improve the information it provides and to report on the impact of this information. For this reason, access to the central editorial system is stored in anonymized form in a database for statistical purposes.

The following data is further evaluated for usage statistics:

Date and time of access
Name/ID of the information/file accessed
The language selected in the app
Anonymous identification number
Legal basis for data processing
This data is processed on the basis of Art. 6 (1) (e) GDPR.
Face filter (face recognition)

Your privacy is important to us. To provide you with an enhanced and interactive experience, our application uses the TrueDepth API, which was developed to create face filters. The TrueDepth API uses the advanced depth measurement capabilities of the TrueDepth camera system to track facial movements, capture facial expressions, and overlay dynamic filters and effects on your face in real time.

While using our application, the TrueDepth API processes visual data from the TrueDepth camera, such as depth maps and facial features. This data is used solely for the purpose of accurately tracking and applying facial filters and is not stored or transmitted to third parties.

We take your privacy and the security of your personal information seriously. We do not collect, store, or transmit any personal data using the TrueDepth API. Any visual data processed by the TrueDepth API is processed within your device and is not shared with external servers or services.

Please note that the use of face filters in our application is completely optional and you have full control over whether you want to enable or disable this feature. You can change your settings or revoke access to the TrueDepth camera in your device's settings.

Support for operating the app

The Snake Game app is maintained by the State Archaeological Collection and operated by Fluxguide Ausstellungssysteme GmbH as a service provider. Processing there is carried out on our behalf and in accordance with our specifications in accordance with Art. 28 GDPR. Editorial responsibility lies with the State Archaeological Collection. The data center where the editorial system is hosted is located in Frankfurt, Germany.

7. E-Commerce

  • 7.1 Webshop
    - Legal basis: The legal basis for the processing of your personal data in the context of the webshop is Art. 6 para. 1 lit. b GDPR.
    - Purpose: We process your personal data in connection with our webshop for the fulfillment of a contract which has been concluded between you and us. 
    - Duration of Storage: We delete your personal data as soon as they are no longer required to achieve the purpose of their processing. With regard to the processing of the aforementioned personal data, this is the case when the contract has been fulfilled on the one hand and on the other hand all contractual claims have become time-barred and/or there are no longer any legal storage and retention periods.
    - Possibility of objection and removal: We can only process the contract concluded between you and us in connection with the webshop by means of your personal data. Since the processing is therefore mandatory, you do not have the option to object to the processing.
     
  • 7.2 Customer account registration
    - Legal basis: The legal basis for the processing of your personal data in the context of customer account registration is Art. 6 para. 1 lit. b GDPR.
    - Purpose: When you register on our website, this not only enables us to maintain our customer relationship with you, but also serves to conclude contracts. The processing of your personal data in connection with the registration of your customer account is therefore necessary for the performance of a contract, the implementation of pre-contractual measures and the maintenance of our customer profiles and relationships.
    - Duration of Storage: We delete your personal data as soon as they are no longer required to achieve the purpose of their processing. This is the case at the latest when you close your customer account with us.
    - Possibility of objection and removal: If you no longer wish your data to be processed, you can cancel the registration of the customer account on our website at any time. In this case, we will delete your personal data, unless we are prevented from doing so by legal retention periods.

If you have any questions, you can contact our data protection officer at any time.

You are neither contractually nor legally obliged to give us your consent; this is done exclusively on the basis of your voluntary consent. If you do not wish to give your consent, there may be technical restrictions when visiting the website.